Quanta Departments: The smarter way to track your team's spend
May 1, 2025
By Nicolas Malianni
Everyone who owns a car knows the feeling when the check engine light comes on. It’s vague, urgent, and uninformative — something’s wrong, but it’s on you to figure out what. Imagine if that’s how you ran your business: unclear, high-level signals that something’s off without real insight into what’s working or where things are going off track.
That’s what it’s like to operate without department-level cost visibility. Sure, you might know costs on an account-level, but those aggregates don’t help you pinpoint where to improve. You can feel when costs are rising or metrics are slipping, but are left guessing why. High-performing companies rely on metrics that break things down — by team, by function, by cost category — so they can make informed decisions, not just directional ones.
Introducing Quanta Departments
That’s why we built Quanta Departments, our innovative approach to department-level tracking. Quanta Departments offers real-time insight into your company’s financials in a clean and sophisticated experience. And it comes out-of-the-box with minimal setup.
With Quanta Departments, tracking your team’s spend is easy. Here’s how it works:
Effortless Setup: Get departments up and running in days, not weeks — just connect your payroll and expense tools and confirm which vendors apply to which departments. Quanta does the rest, mapping every transaction to the proper department.
Intuitive Interface: Easily navigate your data in our dashboard and modern financial statements views, or export your data with the click of a button to plug it into your tool of choice.
Scalable for Growth: Your departments are custom built for your business needs, and are adaptable to future changes in your team structure so you can stay focused on growing.
Why department-level tracking matters
Successful companies not only understand but can clearly articulate the state of their business. Metrics like customer acquisition cost, unit economics, and gross margin are at the core of this insight. These aren’t optional — they’re the foundation for scaling a modern business with confidence. Getting them right starts with clean, department-level accounting.
But how does department-level tracking actually enable these measurements? Take customer acquisition cost (CAC): it’s calculated as the cost of Sales and Marketing divided by the number of new customers acquired.
What counts as Sales & Marketing spend? It’s not just salaries — it’s contractor fees, tools, travel, and anything else those teams rely on. Most early-stage companies track expenses at the account level, not by function, which makes calculating CAC a manual, error-prone process.
For teams looking ahead, clarity is critical. Every growing business needs a capital allocation plan: where you're putting your money and why. Without department-level tracking, this planning is a rough estimate at best. Bad data in means bad decisions out. If you can’t measure Sales & Marketing costs accurately, you can’t measure CAC accurately, and growth plans are built on guesswork, not data. So — how much are you spending on Sales & Marketing?
Why Quanta Departments?
Getting real visibility isn’t easy.
QuickBooks wasn’t built to scale. Trying to force departmental tracking into it leads to slow, error-prone processes that quickly become unmanageable. Most teams opt for wrangling spreadsheets or hiring consultants just to understand where their money is going.
Others turn to NetSuite: powerful, but often overkill for early and growth-stage companies. Setup is complex, workflows are rigid, and cost — both in dollars and implementation time — is steep.
Quanta Departments was built to solve this gap directly.
With minimal setup, you get real-time visibility into how every department is spending. Our seamless interface lets you easily navigate your financials, drill into team-level details, and keep your focus where it belongs: making smarter decisions, faster.
For companies hitting their next growth phase, the timing couldn’t be better. Quanta Departments gives finance teams the clarity and control they need to plan better, move faster, and scale with confidence.
”Quanta Departments gives us real-time visibility into how each team is spending. It’s helped us understand our cost structure more clearly, plan more effectively, and save a lot of time.”
- Joel Newbert, Head of Finance at Decagon
At Quanta, we believe that accounting should drive better decisions. Leading with insight starts with knowing how your business is operating. That’s exactly what Quanta Departments is designed to enable.
Department-level tracking isn’t a nice-to-have. It’s how modern teams stay accountable, make confident decisions, and keep financial plans on track. Until now, getting this kind of clarity meant manual workarounds or jumping into an enterprise system too early. Quanta gives you that insight — without the cost, complexity, or delay.
If you’re still reacting to warning lights instead of driving with clear metrics and real accountability, it’s time to take the wheel. Get started with Quanta today.